From a historical perspective, fax is faster than it’s ever been. But what happens when you add automation into the mix?

Automating your fax workflows can open up opportunities for serious time savings, efficiency, and accuracy. Plus, when you integrate automation capabilities within your Document Management System (DMS), the benefits increase tenfold.

With more than 90% of workers stating that automation increases productivity, it’s no wonder why more and more businesses are integrating automation into their daily workflows. From fax transmission to document management, automation can streamline processes, ensure accuracy, and even improve compliance.

Understanding Fax Automation

With Fax automation, businesses can replace manual faxing with automated, digital tools to send and receive faxes. Such solutions eliminate the need for printing, scanning, and filing documents. Instead, they automate critical document processes and handle tasks like sending invoices, contracts, and reports without the need for manual intervention.

Leveraging workflow automation in faxing means processes become faster, cost-effective, and error-free. Even better, faxed documents are automatically categorized, saved, and routed to their intended recipients without needing manual input.

Many industries have already seen the advantages of the shift to fax automation:

• Healthcare: Organizations can securely transmit patient records while ensuring compliance with strict regulations.
• Finance: Institutions can process things like time-sensitive loan applications or bank documents efficiently and accurately.
• Legal: Contracts and signed documents are transmitted with legal validity and stored securely.
• Government and Municipalities: Users can send, receive, and store documents like permits and applications, while saving valuable time and resources.

Using Fax Automation with Document Management Systems (DMS)

When paired with document management systems (document management DMS), the capabilities of fax automation expand exponentially. These systems provide centralized, cloud-based solutions for managing your organization’s documents, including those received via fax.

Here’s how the integration works:

1. Routing Faxes: Incoming fax documents are directly routed to the DMS for secure electronic storage.
2. Indexing & Searchability: Files are indexed for easy retrieval, ensuring quick access to critical documents.
3. Document Workflow Improvements: The integration supports advanced document workflow tools for collaboration, ensuring seamless content tracking.

In turn, businesses can benefit from a centralized database for all electronic documents, making content management both organized but dynamic. Moreover, collaboration becomes seamless, and businesses can ensure a higher level of control with access safeguards.

The Benefits of Using Fax Automation with a DMS

There’s a long list of advantages to leveraging fax automation within your document management system, but here are the highlights:

Time and Error Reduction

Manually handling faxes can be tedious and error-prone. With automation, documentation processes are completed quickly and accurately, allowing employees to focus on more strategic tasks.

Centralized Access and Faster Retrieval

All faxing service records are securely stored in one centralized access point, enabling instant retrieval. No more shuffling through folders or stacks of paper.

Enhanced Productivity and Collaboration

Organizations can unlock greater productivity by eliminating inefficiencies. Features like access control and dynamic audit trails foster collaboration within teams while ensuring compliance.

Improved Security and Compliance

When sensitive information needs safekeeping, automated access controls safeguard documents from unauthorized access. Features like audit trails and version control ensure that every action taken with a document is recorded, essential for regulatory compliance and internal audits.

Risk Mitigation

With electronic storage, businesses reduce risks associated with lost or damaged paperwork. Not to mention, it promotes environmental sustainability by reducing reliance on paper-based faxing processes.

Why Choose Faxination for Fax Automation?

There are plenty of automation tools on the market, but Faxination stands out as a robust solution for businesses looking to achieve peak efficiency.

Here’s why it’s the go-to platform for faxing services:

• Customizable Workflows: Tailor fax workflows to suit your business needs and drive greater efficiency and productivity.
• Cloud-Based or On-Premise Options: Whether you need greater control over your system infrastructure or more flexibility with your fax communications, Faxination offers both cloud and on-premise solutions.
• Scalability: Faxination can scale and grow alongside your changing business communication needs.
• Enhanced Integration: Faxination seamlessly works with document management systems and brings a cohesive approach to handling fax documents.

See How Faxination Can Simplify Your Workflows

The integration of fax automation with document management is your blueprint to a more productive and secure business environment. By automating faxing processes, your organization is poised to better manage document transmission and storage, save time, reduce errors, and boost collaboration.

Start Your Free Fax Trial Today with Faxination

Sign up for a free trial with Faxination today and experience the benefits of fax automation with document management for yourself.