Improving Fax Workflows with Microsoft Office

Whether cloud-based or on-premise, businesses rely on faxing technology to exchange documents and information, as well as complete transactions. Despite the rise of standard business email and other digital communication methods, faxing remains a crucial tool for many businesses due to its security, reliability, and legal acceptance.

Considering the technological advances in communication technology, however, many businesses are asking: how can we bridge the gap between traditional faxing methods and the efficiency of modern technology?

Can You Fax with Microsoft Office?

Absolutely! Microsoft Office is a standard business application used to facilitate document exchange and other forms of communication. What many users might not know is that Microsoft Office has built-in features that enable users to send documents as online faxes directly from applications such as Outlook, Word, Excel, and PowerPoint. This capability allows for integration of faxing into daily workflows, eliminating the need for standalone fax machines or software.

Why So Many Businesses Fax with Microsoft Office

Business Standard Application

Microsoft Office is an industry-standard application widely adopted across various sectors. Its ubiquity makes it a straightforward and reliable choice for many businesses. With its familiar interface, employees can quickly learn how to use the faxing feature without needing extensive training.

Streamlined Approach

One key advantage of using Microsoft Office for faxing is the streamlined approach it offers. Instead of switching between different applications or devices, users can manage their faxing needs directly within Microsoft’s suite of tools. This reduces the time taken to send a fax and minimizes the chances of errors.


Microsoft Office is designed with user-friendliness in mind, and the faxing feature is no exception. With intuitive interfaces and easy-to-follow steps, even those who are not tech-savvy can efficiently send faxes. This is particularly beneficial for small businesses and office managers who might not have dedicated IT support.

How Faxination Helps Improve Fax Workflows with MS Office

The Faxination application, integrated with MS Office, allows for ease of use and streamlined workflows. Whether your business uses cloud or on-premise fax solutions, Faxination ensures that the process is both efficient and straightforward. Here’s a quick guide on how to fax using Faxination with Microsoft Office:

Step-by-Step Guide to Fax with Faxination

Step 1: Open a new email and add any attachments you’d like to fax. These can be documents, images, or any other file types.

Step 2: Enter the fax number in the “To” or “CC” fields. The fax number should be formatted as `[faxnumber]` or `[faxnumber]`.

Step 3: Click “Send.” Your email and attachments will be converted into a fax and sent to the recipient.

By integrating Faxination with Microsoft Office, you can significantly reduce the complexity of faxing, making it as simple as sending an email. According to Account Executive at Fenestrae, Diane Liebenberg, it’s a daily tool for many businesses that we work with:

“Fenestrae sees a significant number of our customers leveraging the seamless integration between Faxination and Microsoft Office to manage their faxing needs. This integration allows them to handle everything from a single platform, which not only enhances their efficiency but also reduces potential errors in workflows.”

Contact Faxination & Enhance Your Fax Workflows

Ultimately, improving fax workflows with Microsoft Office is definitely possible, and it’s also a highly beneficial way for businesses to optimize their communication processes. By leveraging the built-in faxing capabilities of Microsoft Office and integrating them with Faxination’s solutions, organizations can achieve greater efficiency, reduce errors, and streamline their operations.

Faxination’s solutions are designed to cater to the unique needs of small businesses, office managers, IT professionals, and large enterprises. Get in touch with us today to discover how we can help streamline your faxing processes.

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