Among the many productivity tools out there today, Microsoft Outlook 365 offers a seamless way to manage business correspondence. With over 400 million active users worldwide, Outlook has become a staple in professional communication. But, did you know that you can use it for communication beyond a simple email, like faxing?

If you’re wondering if you can send a fax from Outlook instead of using a traditional fax machine, you’ll be thrilled to know that it is entirely possible with fax services like Faxination. Today, we’re walking you through the steps of faxing via Outlook 365 using Faxination and how your business can benefit from this seamless process.

Real-Life Scenario of Sending Faxes Through Outlook

Perhaps a traveling salesperson needs to share a detailed quote with a client while on the road. Instead of waiting to get back to the office, they can log into their Office 365 account from their device. All they need to do is draft an email, input the client’s fax number, and attach the quote to securely send a fax from wherever they are.

Given this level of efficiency and ease of use, it’s no wonder why fax persists. In fact, 17 billion faxes are sent each year globally – a statistic that attests to the technology’s ability to evolve alongside business communication standards.

How to Send a Fax from Outlook with Faxination

Using Faxination as your online faxing service offers both efficiency and convenience. Whether you’re handling cloud-based or on-premise faxing solutions, the process involves a few straightforward steps:

Step 1: Open a new email in Outlook and attach the document you’d like to fax. This could be a professional quote, a contract, or any other critical file type.

Step 2: Enter the recipient’s fax number in the “To” or “CC” email fields. Use a format like Faxnumber@sdxfax.net or @Faxdomain.net (If a custom fax address applies). Substitute Faxnumber for the destination fax number.

Step 3: Hit “Send.”

This process mirrors that of emailing (albeit with a few key differences), so whether you are on your laptop, desktop, or even a phone or tablet, sending a fax through Outlook is a straightforward and user-friendly experience.

The Benefits of Sending a Fax from Outlook

Ease of Use

Sending a fax is as intuitive as sending an email. There’s no need for bulky fax machines or outdated fax services. With Faxination, you can send and receive faxes anytime, anywhere, with just an internet connection.

Improved Security

Faxing through Faxination is highly secure. With advanced encryption protocols such as TLS and SRTP, your documents are transmitted safely through a secure server. This ensures your sensitive information won’t fall into the wrong hands.

Full Integration with Outlook and Microsoft Office

Faxination integrates seamlessly with the Microsoft Office suite, including Outlook 365. For businesses already using Microsoft products, this compatibility makes transitioning to online faxes effortless. Your team can send and track faxes directly from Outlook as part of their usual workflows.

Mobile Functionality for Business Communication on the Go

Whether working from home, traveling for business, or in the office, Faxination and Outlook give you the ability to fax from various devices. You can send faxes on-the-go using a phone or tablet via mobile apps. You can also attach multiple files in formats like Word, PDF, Excel, or CSV and quickly transmit them to multiple recipients.

Enhanced Communication Efficiency

Outlook 365 with Faxination optimizes communication for businesses looking for both security and convenience. Whether sharing important contracts, sending out proposals, or managing legal correspondence, online faxing services offer quicker, seamless solutions compared to traditional faxing.

Fax Services Built for Communication Efficiency

Fax services like Faxination can help your business embrace a more efficient and secure approach to communication. With access from any device, you can fully utilize the power of Outlook 365’s reach and flexibility to streamline your faxing process. And with added features such as electronic signature integration and automatic delivery confirmations, professionals across several industries can reap the benefits.

Send a Fax From Outlook for Free with Faxination

Faxination offers online fax free for 30 days so you can explore how easy and effective sending a fax from Outlook can be. Sign up today for a free fax trial today!