Communicating beyond borders is easy in a world where email, Whatsapp, social media, and iMessage exists. In business, however, sending sensitive information abroad may require a more secure means of communication. International faxing provides that added sense of security, as it is a direct point-to-point transmission between two parties.

But how is international faxing different from sending a fax domestically? That’s what we’ll be exploring today, as well as the different cultures that regularly rely on fax.

The Importance of International Faxing

Although email and instant messaging dominate modern communication, you might wonder why fax remains a primary means of communication abroad: 

It Mitigates Fraud Risks

The internet is prone to hacking, making any sensitive data sent via email vulnerable. With fax machines, data is transmitted securely—especially in countries where cyberattacks are prevalent.

It Has Legal Validity

Many countries still recognize faxes as legally binding documents for court use. All you need is the correct country code, and you can easily send legal and official documents—making international faxing indispensable in such cases.

Cultural Preferences

Countries like Japan still consider fax essential for business and personal correspondence. This is because they prefer having a physical paper trail, value enhanced security, and follow compliance requirements. Additionally, practices like using physical seals or stamps (known as “hanko”) are widely upheld. For these reasons, businesses in those regions often rely on traditional fax machines.

Clearly, the persistence of faxing across diverse cultures proves its importance in international business. With Fenestrae’s advanced cloud-based online faxing solutions, you can easily send and receive international faxes, no matter where your business operates.

Key Considerations for International Fax

Formatting Requirements

Different countries have specific formatting rules that must be followed to ensure successful transmission. These rules include using an appropriate page size, ensuring high-quality image resolution, and avoiding excessive numbers of pages. Adhering to these guidelines minimizes errors and enhances efficiency when you send the fax.

Correct Dialing Codes

To fax abroad, understanding dialing codes is crucial. While sending a domestic fax in the U.S. requires only the recipient’s local number, international faxing demands additional steps. You must include the international fax number, starting with the international dialing code (like 011 for the U.S.), followed by the destination’s correct country code, area code, and recipient’s fax number. For instance, when sending faxes to Germany, you would dial 011 + 49 (Germany’s country code) before entering the rest of the number.

Pricing and Costs

The cost of sending international faxes varies and is often higher than locally transmitted ones due to international surcharges, long-distance rates, and charges per page. While traditional fax machines can become expensive, an online fax service like Faxination provides cost-effective alternatives, offering lower rates and eliminating the hefty overhead associated with physical machines.

Sending & Receiving International Faxes with Faxination

Faxination’s online faxing solutions provide reliable, secure, and scalable options for businesses needing to send international faxes. Offering both on-premise and cloud-based fax solutions, Fenestrae enables organizations to route their faxes internally. This reduces the cost of international dialing, as files can be sent as local communications. The integration of our cloud fax services also ensures affordable scalability for businesses of any size.

Additionally, our advanced online faxing systems connect seamlessly with tools such as Microsoft Office 365, ensuring a smooth workflow. Whether you need to start sending documents globally or improve cost efficiency, our services let you send and receive international communications with ease.

Send a Fax from Anywhere in the World with Faxination

For over 25 years, Faxination has helped enterprises achieve reliable, affordable online faxing solutions. Our fax solutions eliminate the need for expensive servers and software maintenance, thereby ensuring simplified business communication at a fraction of the cost. 

With straightforward implementation and unlimited scalability, Faxination’s services meet the demands of businesses in every region. Create seamless global connections today and schedule a personalized fax demo for more information on how to fax abroad and streamline your international communication with ease.